Job Description: 

The broad purpose of this role is to take ownership and coordinate the delivery of Human Resources administration support, within all areas of HR. This is a great role for someone who is looking to develop their career and gain exposure within an innovative organisation. 

The Role:

• Provide comprehensive administration support to the HR team in all areas including Recruitment, Employee Relations and Learning & Development.
• Produce accurate correspondence to employees relating to all employee lifecycle events i.e. contractual changes.
• Act as the key contact with regards to the HR system queries and ensuring that the system is accurately maintained and updated.
• Own the new starter onboarding process and complete all required administration from offer stage to final actions ensuring a smooth and positive onboarding experience for all starters.
• Own the leaver offboarding process and complete all required administration including conducting exit interviews, where appropriate.
• Support managers and the HR team with recruitment activities, such as arranging and attending interviews, and liaising with recruitment agencies.
• Support managers and the HR team with low level ER matters and absence management.
• Provide first line advice to employees and managers on HR policy and procedures with support from the HR team.
• Support the visa application process to ensure those who require visas successfully obtain them.
• Organise and deliver training where necessary.
• Ensure the budget headcount spreadsheet is continuously up to date.
  
• Continuously review HR administration and other processes to ensure they are effective and efficient, making recommendations for improvement.
  
• Raise requisitions and ensure contractor and training invoices are paid promptly.
  
• Compile the necessary documents to be processed by payroll each month.
• Support the Company’s compliance with the Data Protection Act 2018, following policy and best practice.

Candidate Profile:

Essential:

• Demonstrable experience within a HR administration role.
  
• Good GCSEs (or equivalent) including Math’s and English.
• People skills -  an easy manner and the ability to inspire confidence, as well as demonstrating trustworthiness and tactfulness.
  
• Communication skills – for dealing with colleagues and external clients.
  
• Admin skills - for dealing with sometimes complex paperwork and maintaining reliable records.
  
• Diligence - for understanding rules and regulations, adapting to new ones, and ensuring that procedures are followed accurately.
  
• IT skills - proficient in MS Word (mail merge, letters), Excel, PowerPoint. Excel is required beyond the basic level e.g., VLOOK UP.
• Ability to effectively use the HR system in place.
• Time management skills - delivers to agreed timescales.
• Attention to detail - seeks to remove the risk of error, wherever possible.

Desirable:

• CIPD qualification or working towards
  
• Knowledge of UK visa sponsorship